The Suppress Assignment check box in the person’s Assignment tab
suppresses the user’s shift assignment for the day when a non-working
exception occurs, such as Sick or Vacation time off. When suppress
assignment is implemented, the employee must manage working time-on
and time-off in order to recognize a full work week, and ensure
that the correct number of hours worked reach payroll if feeding
a payroll system.
As such, only specific job functions can benefit from this feature,
such as salary positions or positions that do not require backfilling.
Use Case:
Joe works Monday through Friday from 8AM to 5PM with Suppress
Assignment enabled.
- Joe plans to take the entire day off. He submits a vacation
time-off work code for the entire day. His shift assignment does
not create a vacancy on the Roster. Payroll displays Vacation 8AM
-5 PM.
- Joe has a doctor’s appointment in the morning, and needs to
take a few hours off. Joe plans to return to work that same day
to finish his shift. Joe adds a Sick work code from 8AM -12PM. The Calendar
and Roster now shows Joe on Sick leave from 8AM- 12PM. The Payroll
report only shows Sick time from 8AM-12PM. The second half of the
shift is unaccounted for because it is suppressed. To account for
the suppressed portion of his shift, Joe must add another work code
to indicate he is working the second half of his shift.
Rule of thumb:
- Suppress the assignment is recommended if flexing the time
occurs more frequently than employees taking partial days off, and
minimal or no impact to payroll is expected.
- Don’t suppress the assignment if you feel that employees could
miss partial days worked and consequently impact payroll.